Erasmus+ | Filozofická fakulta Univerzity Karlovy

Call for Applications:

A call for applications has been announced for Erasmus+ Staff Mobility for the period from January 1st, 2026 to July 31st, 2026.

Applications can be submitted from October 1st (6:00 AM) to October 31st (3:00 PM) via the IS Věda internal competitions application.

Detailed information can be found in the individual tabs below.

Employee mobility under the Erasmus+ programme can only be carried out if the outgoing participant is employed by the Faculty of Arts, Charles University under a valid employment contract, agreement to perform work (DPČ), or agreement to complete a job (DPP).

Duration of Stay

Minimum duration of eligible activities is at least 2 consecutive days, excluding travel days (For the UK and Switzerland, the minimum duration is 5 days.)

Maximum duration of eligible activities is 60 calendar days, excluding travel days.

Eligible Activities

Teaching Assignment: continuous pedagogical activity, such as giving lectures, leading seminars, collaborating on joint/double degree programmes, consultations, etc.

Staff Training: a wide range of activities including professional development, language and other educational courses, participation in staff weeks, job shadowing, etc.

Combined Mobility: a stay that includes both teaching activities (as described above) and various forms of training (primarily job shadowing)

BIP (Blended Intensive Programme): a collaboration of three or more universities, one of which organizes a workshop, summer school, or other intensive programme; the programme includes both a physical and a virtual component

Applications in IS Věda are required for each of the above mentioned mobility types. If you are applying for BIP, please apply for STT. For more information, please contact your faculty coordinator.

In all cases, participation in conferences, stays for independent research, and preparatory visits aimed at negotiating or expanding new cooperation projects are not eligible. These activities may add value to relevant training or teaching, but they must not be the sole or primary focus of the mobility.

Eligible Destinations

EU member states, United Kingdom, Switzerland, Norway, North Macedonia, Turkey, Iceland, Liechtenstein, Serbia

Duration of stay:

Recommended duration: 5 working days (8 teaching hours)
Shorter stays are possible: minimum 2 working days, but still at least 8 teaching hours
For stays longer than 5 days, the minimum number of teaching hours increases by 1.6 hours per additional working day
Teaching hours may include consultations, seminar leadership, or participation in student thesis defenses.

It is possible to combine teaching and training mobility within one stay, but this must be indicated in the application (Mobility Agreement) before departure. In such cases, the minimum number of teaching hours is reduced to 4.

Agreements:

A bilateral agreement including staff mobility must be in place between FF UK and the host university. For teaching assignments, the partner institution must hold an ECHE and have a valid interinstitutional agreement with Charles University.

Suitable for both administrative and academic staff.

Forms of Mobility:

Staff Training Week (training organized by a foreign university)
tzv. Job shadowing (individually arranged visit of minimum duration of 2 days)

Individual visits may include meetings and discussions with colleagues, shadowing specific university processes, workplace tours, etc.

Fees for Staff Weeks

Some Staff Training Weeks may charge participation fees.
Due to budget limitations, priority is given to trips without fees or with minimal fees.
If a Staff Training Week includes a participation fee, please contact the faculty coordinator to discuss funding options.

Agreements:

An interinstitutional agreement is not required for staff training mobility.

Employees who are interested in mobility under the Erasmus+ programme must apply for the selection procedure within the deadlines specified by the International Relations Office. Due to exceptional interest in Erasmus+ Staff Mobility and limited funding, the following changes to the program have been made:

The following application calls will be carried out according to this schedule:
- Application call October 2025 – for stays in January, February, March, April, May, June, and July 2026 (results will be announced before the end of November)
- Application call January 2026 – for stays in April, May, June, July, August, September, October, and November 2026 (results will be announced before the end of February)
- Application call May 2026 – for stays in August, September, October, November, December (2026) and January, February, March (2027) (results will be announced before the end of June)

Applications are submitted via the CU Internal Competitions App (IS Věda, PAS module). Employees are informed via email when the selection round opens.

Detailed instructions are available in the Applicant Manual, accessible after logging into the application.

Please always indicate the proposed mobility period WITHOUT TRAVEL DAYS in the form.

A completed Mobility Agreement with a preliminary programme must be attached to the application (signatures are not required at this stage). The relevant Mobility Agreement and instructions can be downloaded from the “Document templates for download” section on the right side of the webpage under contact details.

If you are applying for BIP, please use the Mobility Agreement template for STT. For more information, please contact your faculty coordinator.

Applications are evaluated and approved by the Vice-Dean for International Affairs and the Head of the International Office at the Faculty of Arts. Selected participants are nominated to the Rectorate, where nominations are either confirmed or rejected.

Evaluation Criteria:

purpose of mobility,
duration of stay,
frequency of previous mobilities (priority is given to first-time participants),
practical applicability,
professional and language competence of the applicant.

Note: Participation in Blended Intensive Programmes (BIP) also requires going through the selection process.

Applicants are notified of the selection results via the application system and email, which includes further instructions.

Mobility Agreement

Once approved, the employee signs the Mobility Agreement (after any necessary adjustments) and sends it via email to the faculty coordinator at the International Relations Office (Mgr. Nikola Meryová – nikola.meryova@ff.cuni.cz). The signed agreement is then forwarded to the foreign partner for their signature.

Participant Agreement

Once the Mobility Agreement contains all three required signatures, the faculty coordinator sends it to the Rectorate’s International Relations Office. Based on this, the Participant Agreement is issued by Mgr. et Mgr. Markéta Beťková (marketa.betkova@ruk.cuni.cz) at the European Office RUK. Only after signing the Participant Agreement can the Travel Order be completed and signed.

Travel expenses related to the mobility cannot be reimbursed unless a Participant Agreement is signed.

Erasmus+ financial support consists of two components – residential grant and travel grant. Currently, both grants are combined and funds can be transferred between them. For example, savings on accommodation can be used to cover higher travel costs. However, employees must always ensure cost-effectiveness.

Covers legal per diems (according to the Ministry of Finance decree – here), accommodation, local transport, and other necessary expenses (course fees, entry to public institutions, etc.). All expenses must be documented for reimbursement.
Maximum daily limits of financial support are based on destination and listed in the grant differentiation table. The total grant is calculated by multiplying the number of eligible activity days stated in the Mobility Agreement.
A working day is any day on which the employee performs eligible activities (teaching or training) in alignment with Mobility Agreement, even if it falls on a weekend or holiday.
Important: Plan activities (teaching/training) on consecutive days. Days without eligible activities (excluding travel days) are not reimbursed (e.g., accommodation, per diems), and the business trip may need to be interrupted. If there are any uncertainties, always consult the responsible person from the Finance Office (https://www.ff.cuni.cz/home/faculty/structure-history/faculty-administration/finance-office/) or Ms. Beťková at RUK.
Financial support for travel days is granted only in justified cases (e.g., if the teacher must be present at the host institution early the next morning). Usually, travel days are not reimbursed unless teaching begins on the same day.

Covers expenses for airfare, 2nd class train tickets, approved car use, and connecting transport to/from airports or stations.
Green Erasmus applies to travel by bus, train, shared car, or bicycle.
Maximum grant is based on distance, calculated using the official Erasmus+ distance calculator. The starting point is the workplace address (Prague), and the rate applies to round-trip travel. Refer to the travel grant table above for rates.
Travel services should be purchased only after signing the Travel Order.
The Participant Agreement is signed in cooperation with Ms. Markéta Beťková (marketa.betkova@ruk.cuni.cz)

The Travel Order form (PDF and Excel) and instructions are available on the EO Intranet.

The Travel Order must be signed before departure by the Head of the department/faculty unit or direct supervisor and the Head of the International Relations Office (Michaela Lemeškinová).

In justified cases, it may be signed before the Participant Agreement to allow early travel arrangements or advance requests.

Erasmus+ grant funds may be provided as an advance, which must be settled with the Finance Office after the trip, as with other foreign business trips.

The advance request is submitted together with the signed Travel Order.

Any unused funds must be returned (the grant represents the maximum, not actual amount of funds provided). If traveling in a group, each participant must purchase reimbursable items individually.

The Advance Request Form is available on the EO Intranet and is signed by Michaela Lemeškinová upon employee request.

After each trip, reimbursement must be processed through the Finance Office (EO). All documents and instructions for reimbursement are available on the EO Intranet. The employee is required to submit the travel reimbursement within 10 days of returning. All reimbursement documents (see below) must be submitted via the International Relations Office (ZO), which will forward them to EO after obtaining the necessary signatures.

Required Reimbursement Documentation:

Travel Order (“Cestovní příkaz”) – fully completed (including second page) and re-signed by the supervisor and head of the International Relations Office
„Vyúčtování pracovní cesty v zahraničí (Reimbursement of International Business Trip)“ form
„Závěrečná zpráva ze zahraniční cesty (Final Report from International Trip)“ form
All receipts, invoices, or documents proving entitlement to reimbursement, including proof of payment (e.g., bank statement)

Documentation for the Rectorate (RUK):

The employee must also submit the original Confirmation of Erasmus+ Period Staff Mobility, again via the International Office (ZO), within 10 days after returning.
- Alternatively, a confirmation form from the host institution may be used, which must include: full name of the participant, exact dates of eligible activities (from–to, excluding travel days), confirmation of activities carried out according to the mobility programme, number of teaching hours completed (for STA) and, if applicable, confirmation of teaching/training conducted over weekends
The employee also completes an online report (EU Survey), for which a link will be sent to their contact email.

All updated information, including relevant documents, can be found in full on the official website of Rectorate.

What about work and non-work weekends?

Erasmus+ rules do not recognize the concept of a “weekend.” The only distinction made is between working days, i.e., days on which the employee performs activities (teaches) according to the Qualification Conditions for teaching stays, and other days. Financial support for subsistence costs can only be claimed for working days, based on country-specific rates. The Erasmus+ funding table shows the maximum amount of funding from Erasmus+ sources.
The Mobility Agreement must clearly show on which days the staff member is participating in the training and what specific activities are planned for each day.
If the staff member plans to spend part of the stay on other activities unrelated to training (e.g., personal time off), it is necessary to interrupt the business trip for the given days. On these days the employee will not be entitled to per diems and accommodation allowance.
- Such an interruption must be pre-approved by the supervisor and documented in the travel order (“Cestovní příkaz”).

Consistency Between the Mobility Agreement and Confirmation

The daily teaching schedule (for STA mobilities) may be included directly in the Mobility Agreement, with the final Confirmation issued by the host institution stating that all planned activities were fulfilled as agreed. Alternatively, the Mobility Agreement can remain general, and the actual dates and content of teaching will be detailed in the Confirmation issued after the mobility.

What Qualifies as Teaching Within Erasmus+?

Teaching refers to structured pedagogical activities, such as giving lectures, leading seminars, participating in joint/double degree programs, conducting consultations, etc.
Activities such as preparing for teaching—e.g., writing notes, reading literature, or creating presentations—do not count as teaching.
Assessment of eligible activities is the responsibility of the sending institution.

Can I Attend a Conference Under Erasmus+?

No. Participation in a conference is considered an ineligible activity under the Erasmus+ programme in all cases.

Mobility Shortening

If the stay is shortened for any reason, the financial support is proportionally reduced for the number of days cut. Physical presence cannot be replaced with virtual participation – in such cases, the number of funded days is also reduced accordingly, following the same rules as for early termination.

Substitutes

If a mobility is registered in the IS Věda system and officially approved, it is not possible to send a different staff member unless that person was listed as an alternate in the same selection process.

If you wish to host a guest under an STA (teaching) mobility, a bilateral agreement must be in place between the Faculty of Arts, Charles University and the sending university. You can check the existence of such an agreement with your departmental Erasmus+ coordinators.

The Erasmus Office at the International Relations Office of the Faculty of Arts must always be informed of the staff member’s arrival by email sent to the faculty coordinator (nikola.meryova@ff.cuni.cz). All documents — especially the Mobility Agreement and Confirmation of Stay — must be signed by the International Office (note that the Mobility Agreement is subject to an additional internal review).

If the incoming staff member cancels their participation after formal acceptance, or if there is a change in the planned mobility dates, the faculty coordinator must be informed via email without delay.

More information about hosting incoming staff under the Erasmus+ programme is available on this website.

Contact person (Erasmus+ Faculty Coordinator): Mgr. Nikola Meryová (room 128)