On this page, you will find essential information regarding administrative support and the mandatory registration of incoming international guests. If you have any questions or uncertainties, please do not hesitate to contact the faculty coordinator for staff mobility (Nikola Meryová, nikola.meryova@ff.cuni.cz).
Information about the guest’s stay must be entered into the “Receiving a Foreign Visitor” module in SIS.
You can find the manual for the “Receiving a Foreign Visitor“ module HERE.
The data about the international guest is entered into the “Receiving a Foreign Visitor“ module in SIS by the Guarantor (the person who invited the guest). Guests are registered if they are accepted:
- within contractual cooperation based on inter-university or inter-faculty agreements concluded between the foreign university/institution and the Faculty of Arts, Charles University (FA CU) or the CU Rectorate;
- within contractual cooperation based on intergovernmental agreements;
- with secured internal financial resources for their stay at FA CU outside of contractual cooperation;
- without entitlement to financial resources.
Guests are not registered if they are accepted without entitlement to financial resources and simultaneously:
- are participants in conferences, summer schools, or similar events organized by FA CU and are independently registered within the event;
- are participants in public events organized by FA CU;
- perform activities at FA CU for only one day.
The Guarantor must enter the information about the guest’s stay at the faculty into the SIS electronic application no later than 14 days after the guest’s departure.
The Guarantor is obliged to inform the incoming international guest about the relevant internal regulations of FA CU.
If you have any questions, please contact the secretary of your department or the administrative staff responsible for the source of funding.
- It is possible to order transport services through the Order application. The request must be submitted well in advance (at least 1 month prior).
- The following information must be entered into the application:
- full name of the traveler as it appears in the passport or other identification document they will use for travel
- departure and destination locations, along with the exact travel dates (departure/return)
- information about who (and how) will pay for the ticket/flight, accommodation, or cancellation fees.
- for overseas flights, the traveler’s date of birth must be provided.
- any additional requests (e.g., maximum price, preferred times, etc.).
- The International Relations Office uses ProfiAir and OK Tours for booking tickets and flights. The faculty does not book tickets, especially flights, through other portals or websites, as every transaction needs to be supported by an invoice.
The accommodations listed below are verified and recommended. However, it is also possible to arrange accommodation for guests according to their preferences. If the accommodation is to be paid directly by the Faculty of Arts, Charles University, the invoice must be issued to the faculty’s billing details.
| Number of guests | Single room (20 m2) | Double room (25 m2) | Suite (45 m2) |
| 1 guest / night | 1350,- | 1350,- | 2000,- |
| 2 guests / night | – | 1900,- | 2400,- |
| parking / night | 250,- |
Breakfast + accommodation fee are included in the price.
Prices do not include 12% VAT.
Website: https://www.hotel.cuni.cz/en/
Single room: 1 100 CZK/noc
Double room: 1 610 CZK/noc
Triple room: 1 950 CZK/noc
Breakfast, local tax and 12% VAT are included in the price.
Single room: 1 450 CZK/noc
Double room: 1 700 CZK/noc
Triple room: 2 300 CZK/night
parking in the hotel garage: 200 CZK/day
Buffet, local tax and 12% VAT are included in the price.
Website: https://www.centrum-krystal.cz/en/
Since 2024, fixed prices are no longer set – approx. 3,000 CZK / night / room.
Current price upon request.
Website: https://www.apartmentsembassy.cz/en
Standard double room from 1,750 CZK/person/night (depending on the season) – detailed price list available here.
12% VAT are included in the price.
The listed prices do not include the local tax of CZK 50/person/day. Breakfast is not included (can be added for CZK 250 /day).
Website: https://hotelantik.cz/en/
Standard double room from 3,200 CZK/person/night (depending on the season and the type of the room).
Breakfast and 12% VAT are included in the price.
The listed prices do not include the local tax of CZK 50/person/day.
Website: https://www.hotelbookquet.cz/en
Options for the dormitories of Charles University can be found here.
In general, the Faculty of Arts of Charles University usually choose accommodation at Komenský, Hvězda, Na Větrníku or Kajetánka.
Price depends on the type of room (some dormitories have refurbished rooms available for UK guests), the specific dormitory, length of stay and season. The price does not include 12% VAT.
Contact person (Faculty Staff Mobility Coordinator): Mgr. Nikola Meryová (room 128)
Related regulations:
Contacts
International Relations Office
nám. Jana Palacha 1/2, Prague 1
Room P103 and P128
